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The Erwin Schroedinger Institute for Mathematical Physics

Submission Guidelines for Thematic Programme and Workshop Proposals

As a rule, the ESI schedules four to six thematic programmes and several workshops each year. On this page you can find details on the application process for the organization of thematic programmes and workshops. Note that the ESI considers the fruitful interaction between mathematicians and physicists an important component in the evaluation - and acceptance - of programme and workshop proposals.

1.) Submission of thematic programme or workshop proposals

Proposals should be submitted in PDF-format to  

The deadline for proposal submission for thematic programmes is June 1, two years preceding the proposed programme. 

For workshops, the deadline for proposal submission is May 15, in the year preceding the proposed workshop.

A proposal must contain:

  • The names of the organizers, including a local organizer
  • A proposed time slot (programmes usually 1 - 3 months, workshops usually 1 or 2 weeks)
  • A brief but precise description of the scientific aims of the programme or workshop, about 2 - 3 pages in length
  • A list of scientists to be invited including some key contributors who ideally have already expressed their intention to participate
  • A description of potential interactions with local scientists and/or programmes at other institutions
  • An indication of additional sources of funding for participants including post-docs

The ESI strongly supports efforts to improve the gender balance in mathematics and physics and particularly encourages the participation of women in all ESI programmes. For workshops and thematic programmes, organizers should aim for at least 20% female participants and ideally also the organizing team should include women. The expected number of female participants should be stated in the proposal.

Programme proposals will be presented to the members of the International Scientific Advisory Board of the ESI to be discussed by them at their annual meeting (usually in June/July of the year n-2 ). The Director of the ESI will then communicate the subsequent decisions on the submitted programme proposals to the applicants. At the same time he will allocate time slots to the accepted programmes and inform the successful applicants of the level of funding granted to them.

Workshop proposals will be presented to the members of the Kollegium of the ESI to be discussed and evaluated for acceptance.

The extent of financial support for scientific programmes by the ESI will typically be in the range of EUR 36.000 - 84.000 (corresponding to 15 - 35 person-months) and EUR 12.000 - 20.000 for workshops. The Institute encourages visits by qualified scientists who wish to collaborate with participants of ESI research programmes or workshops and local scientists (see ESI scholars).

The ESI supports programme and workshop participants with a per diem of up to EUR 80 per night spent in Vienna. Travel expenses cannot be paid by the ESI.

2.) Guidelines for thematic programme and workshop proposals

Applicants should initially concentrate on identifying a representative group of leading experts in the field as prospective participants. This will help to give scientific direction and focus to the programme.

Applicants are encouraged to look for additional sources of funding for their programme or workshop. In particular, they should indicate contributions they expect from other sources, names of scientists able to participate using own funds, and kinds of support for post-docs or graduate students they envisage.

Programmes typically run for 1 - 3 months and may include one or more periods of special activities ("workshops", "conferences", typically 1 - 3 weeks). The applicants should indicate their preferred dates for such activities. Upon final acceptance of a programme proposal, the ESI Director will coordinate the dates of such specific activities of the various programmes and inform the applicants accordingly.

Workshops typically run for either 1 or 2 weeks.

The scientific community measures the ultimate success of a programme by the impact it has on the research subject. However, a preliminary indicator is the quality and number of preprints and subsequent publications by guest scientists related to their work at the ESI.

Once your programme or workshop proposal has been accepted, please visit our info for organizers page for further details.